Management Team Assistant (70% – 100%)

von: MIAC AG | Ort: Basel

What this role implies: 

  • Act as a trusted and reliable point of contact for the management team, handling inquiries and providing timely and accurate information
  • Be the go-to person for our team members for general enquiries and support at the office
  • Responsible for the smooth functioning of the CEO-Office with all administrative requirements
  • Manage complex calendars and schedule appointments, meetings, and travel arrangements
  • Meeting preparation and reception of customers and other external stakeholders
  • Prepare and edit correspondence, presentations, protocols and reports for internal and external stakeholders
  • Support contract management and customer relationship management
  • Event (space) management, advertising and coordination, organization of guest bookings
  • Facility management, coordination and organization of external companies
  • HR support (trainings and conference management, onboarding and offboarding, time and absence management)
  • Marketing support (social media, website, communication)
  • MIAC Academy support (event and website management, organization and coordination of content contributions of medical experts, copyright requests, format presentations, online distribution and advertisement)
  • Conduct research and gather data to support decision-making and strategic initiatives



Who you are:

  • Proven experience as an executive assistant, management assistant, or in a similar role supporting senior executives
  • Bachelor's degree in business sciences / economics of advantage
  • Exceptional organizational skills with the ability to prioritize tasks and meet deadlines
  • Strong communication skills, both written and verbal, with the ability to interact effectively with stakeholders at all levels
  • Proficiency in Google Workspace and Microsoft Office Suite (Word, Excel, PowerPoint) is a must, experience with other software applications such as Jira (Atlassian suite) and graphic design programs is an advantage
  • Detail-oriented mindset with a commitment to delivering high-quality work
  • Ability to handle confidential and sensitive information with the utmost professionalism
  • Excellent problem-solving skills and the ability to adapt to changing priorities
  • Proactive attitude, willingness to take initiative and go the extra mile with a hands-on mentality
  • You like to start early and to work at the office as your presence would be required on min. 4 days per week
  • Residence near Basel or willingness to move to Basel / Switzerland
  • Fluent in German and English
  • Marketing experience is an advantage 



What we offer:

  • Diverse and multifaceted tasks in an exciting work environment
  • Well-founded onboarding in a dynamic, international, competent and motivated team
  • Training & Development: opportunities for growth and development guaranteed
  • State-of-the-art working conditions in a unique office in the center of Basel with good public transportation connections
  • Responsibility: Taking on responsibility and the chance to prove yourself
  • Innovation: The opportunity to implement your own ideas and projects
  • Commitment: We are committed to quality, ambitious and never lose sight of our goals
  • Feedback: We rely on transparent and direct feedback among each other in order to ensure continuous improvement and growth
  • Fun: We have fun together! Team meetings, team events and joint lunch breaks strengthen our sense of MIAC community



Contractual Details:

  • Location: Basel, Switzerland
  • Position: Part-time or full time
  • Preferred start: November 2023
  • Working time: 42 hours / week in a 100% position; flexible working hours
  • Vacation days: 25 + 3 days (plus bank holidays, 24th and 31st December)
  • Contract: 1 year (extension certainly possible)
  • Home office: part time possible – primarily working at the office required
  • Compensation: 13 month’s installments



Who we are: 

The Medical Image Analysis Center (MIAC) is a clinical research organization supporting international trials with advanced image acquisition and analysis technologies. As an academic corporation founded at the Basel University Hospital in 1995, MIAC today is tightly embedded in national and international collaborations and research networks, driving the translation of novel imaging and post-processing modalities from development to applications in clinical trials.

Our team is composed of individual experts, who possess deep knowledge of the CRO business, provide a diverse range of perspectives and focus relentlessly on customer service. MIAC’s vision is central to all team members as we aim to enhance and strengthen imaging methodology to enable successful clinical trials and improve patients’ life.

MIAC’s co-CEOs are putting people at the center, taking a values-based leadership approach, and promoting a working environment of team motivation and engagement. MIAC ensures the highest level of quality in its operations, innovation in the field as well as sustainable growth as a service provider.

If you are passionate about providing exceptional administrative support, thrive in a demanding and exciting setting, and are ready to become part of a great team with your positive spirit, we want to hear from you!

Bitte beziehen Sie sich bei Ihrer Bewerbung auf Vielen Dank!

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