Receptionist & Administrative Assistant

This is a long-term temporary position with the option for permanent employment.

Tasks:

• Offer general assistance to guests
• Manage the processes for incoming and outgoing mail, handle deliveries, and coordinate with local delivery services
• Provide administrative assistance to colleagues in the office as needed
• Arrange interviews or meetings
• Coordinate travel and accommodation arrangements within Switzerland for senior members of the global organization
• Collaborate with executive and senior administrative assistants to address requests and inquiries from senior managers
• Manage and order office and kitchen supplies, organize catering for group meetings, and occasionally run errands (e.g., for lunch or kitchen supplies)
• Supervise kitchen areas to ensure they are well-stocked and tidy
• Serve as the contact point for external service providers related to building maintenance (cleaning, repairs, etc.)
• Plan and oversee repairs, installations, and upgrades of office and kitchen equipment as required
• Assist management in negotiating with office vendors and service providers, and implement cost-saving and recycling initiatives
• Develop and uphold office protocols, facilities management, and maintenance procedures
• Support the organization and coordination of local and European events
• Develop and maintain emergency response plans

Requirements

• Previous experience in office management and reception in an international and multi-cultural environment would be of advantage
• Fluent in English and German
• Very good Microsoft Office skills
• Strong organizational- and excellent interpersonal skills & with strong customer focus
• Demonstrates flexibility and adaptability with a proactive, positive mindset

N: GiLifeSciencesBasel