Team Assistant, Admin – Working Student (40%)

We are looking for a proactive and detail-oriented Office Assistant to join our Admin team, providing essential administrative support that keeps our day-to-day operations running smoothly.

As part of our commitment to fostering a collaborative team environment, this role requires working fully on-site.

Tasks & Responsibilities

Reception Management:

• Act as the face of the company by ensuring professional reception services

• Welcome clients, prospects, and visitors with a friendly and service-oriented attitude

• Manage incoming phone calls, ensuring they are answered or transferred professionally

General Administration:

• Handle a variety of administrative and organizational tasks

• Manage incoming and outgoing mail efficiently

• Oversee the organization of office resources, including food, drinks, and supplies

• Coordinate bookings for restaurants, lunches, and off-site locations

• Assist in planning and organizing employee events

Support Services:

• Serve as the first point of contact for external queries via email and contact forms

• Handle support inquiries via phone, email, and Intercom, resolving or redirecting them as needed

• Maintain and update internal systems and manage data efficiently

You will communicate primarily in English, our corporate language.

Requirements

• Student Status : Currently enrolled in a university or higher education institution

• Language Skills : Fluent in English (C1); German (C1) is also required

• Technical Skills : Confident use of MS Office and digital tools for document management

• Strong organizational and communication skills

• Keen attention to detail and a proactive, team-oriented mindset

What we offer

• Salary : CHF 25.00 per hour (gross)

• Professional Development : Gain hands-on experience in academic publishing

• Flexible Schedule : Designed to fit your academic commitments

• Dynamic Environment : A friendly and international team

• Fringe Benefits : Premium insurance coverage paid by MDPI, daily breakfast, monthly team lunches, annual team-building event

If you are interested in this position, we look forward to receiving:

• A resume (EN) including personal information, past & current education;

• Copy of ID and Diplomas;

• If available: reference letters and certificates.

About MDPI

Headquartered in Switzerland, MDPI is a fully Open Access publisher with a portfolio of more than 500 journals across all scientific disciplines. To date, MDPI has published the works of over 4.5 million researchers , collaborating with an extensive network of academic institutions and scientific societies worldwide. Above all, MDPI is committed to ensuring that high-quality research is freely accessible to readers across the globe.

Initiatives

At MDPI, we develop and maintain various platforms in order to better serve the scientific community. Please find here-below a list of our main platforms:

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